Administrative Assistant

Full job description

Position: Administrative Assistant

Responsibilities:

• Provide high-level administrative support to the hedge fund sales team.
• Assist in client onboarding process
• Maintain hedge fund sales proprietary client management data base
• Coordinate domestic and international travel, including airfare, hotel arrangements, and car service
• Maintain teams calendar, schedule all meetings and conference calls, field e-mails and phone calls, handle meeting conflicts
• Client interaction; act as liaison with clients and their assistants.
• Manage multiple calendars while anticipating needs
• Prepare and submit expenses via SAP Concur
• Coordinate internal and external meetings and conference calls
• Work closely with team members when they are traveling

Required Background/Skills:

• Superior time management, organization, and adaptability skills with a strong attention to detail
• Highly motivated and proactive self-starter
• Quick learner with the ability to multi-task
• Ability to deal with confidential information with a high level of discretion
• Excellent verbal and written communication skills
• Experience using SAP Concur preferred

Minimum Requirements:

• Bachelor’s Degree
• 5+ years of administrative experience preferred

Primary Location Full Time Salary Range of $95,000 to $115,000

The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies offers, for eligible employees, an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (vacation), unplanned time off (sick leave), and paid holidays and paid parental leave.